• One More Copywriting Lesson From Roger Ebert

    A few weeks ago, there was an interesting article on Copyblogger, Roger Ebert
    What all Content Creators Need to Learn from Roger Ebert

    This article, paired with one that I came across via Twitter several months back called Nil By Mouth, have drawn me into Roger Ebert’s world — and made me think more carefully about my own.

    Note for any who aren’t aware: due to a battle with thyroid cancer, Ebert lost the ability to speak (and eat and drink). 

    After diving into Ebert’s work and following him on Twitter, I’ve found myself asking something consistently, and I encourage you to think about it today:

    How would you write if you didn’t have your voice to fall back on?

    Seriously think about this. For example:

    • How many times have you given a colleague something to review that wasn’t ready to be presented, expecting them to catch errors or fix your jumbled words?
    • How many times have you sent an email thinking that if the recipient didn’t understand it fully he or she could just call you for clarification? Or even ended an email with some variation of, “if this doesn’t make sense just give me a call to chat”?
    • How many times have you sent or published something (even an email or social network status update) without reading it first?

    This isn’t to say that everything you write needs to be lengthy. On the contrary, one of the most important things to consider in keeping your writing clear is to write as concisely as possible. (Even Ebert himself has become “addicted to Twitter,” after once deeming it “impossible to think of great writing in terms of 140 characters.”)

    So, how can you begin to improve your writing skills? Here are a few things that I’ve personally found helpful:

    • Check your work for repetition. You may think that you’re driving a point home by sharing the same idea in multiple ways, or perhaps you don’t even realize you’re doing it. Unless it is key to making your statement, or a stylistic choice (think “I Have a dream”), remove redundancies from your work.
    • Read every email before you send it, and ask yourself if you’re clearly and concisely making the point you intend to make. Use complete sentences. If action is required on the part of the recipient, be sure that expectations will be understood.
    • Really think about your tweets and other social status updates. Find ways to condense a longer sentence into a clear thought without resorting to SMS-friendly abbreviations.
    • Proofread your work. Every time. Every article. Every content marketing piece. Every status update. Everything.
    • Read my colleague Christina’s blog post, with three excellent tips to strengthen your copywriting.

    How would you write if you didn’t have your voice to fall back on? Why don’t you write this way now? 

    Laurel Miltner is a consultant at PR 20/20, a Cleveland-based inbound marketing agency and PR firm. Follow Laurel on Twitter @laurelmackenzie, or connect on Facebook at Facebook.com/laurelmiltner.

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    Image source: Roger Ebert's Twitter account.

  • Writing for Results

    Business-CopywritingThere is no disputing the lead-generating value of powerful online content — blogs, ebooks, case studies, original reports, white papers, webinars, press releases, etc. — but unfortunately many businesses miss the warning signs that their content sucks, or just struggle to commit the resources needed to generate writing that delivers business results.

    The reality is that continually producing premium content worthy of links and leads is not easy. It requires significant time and resources, executive support, long-term vision, internal expertise and often a willingness to share the knowledge businesses once held sacred.

    But, more than anything, it requires the ability to be effective business copywriters, generating content that engages your audiences and motivates them to take action.

    HubSpot Guest Post on Business Copywriting

    We published a guest post — 7 Key Elements of Great Business Content — on the HubSpot Internet Marketing blog that takes a look at the core elements of effective business copywriting:

    1) Strategic

    2) Brand Centric

    3) Buyer Persona Focused

    4) Optimized for Search Engines

    5) Technically Sound

    6) Creative

    7) Results Driven

    There are also some tips on how to hire writers that produce results. Visit HubSpot to read the full post, and let us know what you think.

    Full Original Post on the HubSpot Blog: 7 Key Elements of Great Business Content

    Paul Roetzer is founder and president of PR 20/20, a Cleveland-based inbound marketing agency and PR firm. He can be found on Twitter @PaulRoetzer

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  • Demanding Quality in a Flood of Fast-Food Content

    Ever since returning from South by Southwest Interactive (SXSWi) last week, my head has been spinning with new ideas. The conference offered an incredible venue to meet and connect with some of the brightest minds in business today, and to be among that crowd was both humbling and inspiring.

    Somehow, amidst such high-level information, it was a very simply idea that stuck with me more than any other — one that I want to elaborate on and share. In a session entitled “The Revenge of Editorials,” led by Tim Meaney and Richard Ziade of Arc90, Meaney shared a concept that really hit home for me. To put it simply: Content on the Web is like the food industry.

    Now, I admit that as someone who is passionate about both quality content and the slow food movement, this clearly struck a chord with me. However, I feel that this is a very important concept, and one that should not be taken lightly. The quality of content (and food) affects every single person in the world, whether you are creating and preparing it, or consuming and sharing it.

     

    lady eating burger

    Creation & Preparation

    Have you seen Food, Inc.? Read The Omnivore’s Dilemma or Fast Food Nation? Even if you haven’t, you likely have at least a basic understand of how much the creation and production of food has changed over the course of our existence. What was once a labor of love (and to be fair, necessity) has become an industrialized process, creating products of low quality as cheaply as possible. (Interesting fact: only 100 years ago, 38% of the American labor force was farmers, in the 1950s that number was 12.2%, and in the 1990s it dwindled to 2.6%. More people, larger labor force, more consumption, yet significantly less farmers.)

    Such is the story of Web content. Though more and more people now have the ability to create content and make it available to the masses via the production capabilities offered by the Internet, those that take the time to carefully develop each piece with thought, insight, research and passion are few and far between.

    With professional newsroom staff dwindling, even trained copywriters appear to be stretched too thin to compose the quality of news that average Americans used to sit down and take the time to appreciate over coffee at the breakfast table.

    (Meany and Ziade touched on this point specifically in their session, through the example of the New York Times. With a 24-hour news cycle, the NYTimes staff thoroughly considered each and every story, where it would be placed in the paper and how everything would be laid out to create one perfect guide of the day’s most important information. Now, new stories are posted in real-time, which certainly brings us the latest, hottest news right now and serves our desire for immediacy, but there is a bit of a lost art there as well. It is a loss, at the core, of composition.)

    Clearly, there is a serious difference between a burger from a fast food joint and one from a high-end restaurant. Obviously the quality of ingredients comes into play, but so does the process of preparation and care from the cook/chef. This is why you pay $1 for a burger off the value menu and $26 for “the best burger in America.” You pay for quality.

    The same is true when developing content, whether you are paying for its preparation by an outsider or with your own time investment.

    Sure, you could be a content farmer and develop off-the-cuff information at-need without much care, but the result is low-quality content that may get found and read (lots of people eat at fast food restaurants, and those restaurants make a lot of money), but likely isn’t anything that anyone will rave about. This kind of content will not make you stand out.

    Or, you could use others’ quality information, summarize it and give your own twist to it through simple blog posts that won’t take you but an hour to create. This is content that I’d equate to a national, casual chain restaurant… people may visit, but half the time they’ll leave thinking “that sounded like it would be much better than it was.”

    Or, you can challenge yourself to prepare the great stuff, the real deal. This type of content pulls together all of the quality information you’ve gleaned from others (the best quality ingredients), and adds in your own personality, insight and care to develop something new, exciting and worth people’s time. This is the stuff that people will want to read, and talk about — the stuff that will keep people coming back and bringing friends. This is my Greenhouse Tavern. (My favorite restaurant: focused on simple, farm-to-table food, locally owned and operated by a talented and passionate chef.)

    Consumption & Sharing

    On the flip side, with the vast amount of content available on the Web, how do readers know what information is trustworthy, valuable and worth their investment of time? I’d argue that inasmuch as it is the job of content creators to invest in developing quality content, it is also the responsibility of consumers to give such content the respect it deserves.

    I feel the same about food, BTW — I try to shop at local farmers’ markets rather than larger chain grocery stores, buy whole foods instead of packaged goods, etc. You vote with your wallet, as the inspired idealist-businessman Gary Hirshberg likes to say. And on the Web, you vote with your time, your actions and most importantly, your links.

    I firmly believe that those of us that are the most active on the social Web are the ones that are shaping the future of business. Not only because of our online business savvy, but also because we are the ones whose behavior is most easily tracked and accounted for by any organization we interact with online. These actions can have a great impact on how businesses operate in the future, because this data will be used to optimize ongoing operations. (Sorry non-marketers, maybe it’s a bit “Big Brother,” but it’s true.) Our actions will impact others, whether they are active on the Web or not.

    That being said, I think it is our responsibility to devote the time to reading and sharing the highest quality content. When was the last time you read an eight-page editorial online (or in print), or spent more than five minutes reading a lengthier, thought-provoking blog post? Why not devote your valuable time to a piece that someone clearly put a great deal of thought into, rather than constantly scanning through your news feed and skimming a dozen mediocre articles?

    Don’t fill your Twitter stream or Facebook profile with links to any article you read just to get something up. Instead, sift through the clutter and share only the best information with your followers. Become a source for quality content. Be a content curator.

    Accountability

    I challenge you (and myself) to from this day forward focus on quality over quantity, both when creating and developing content, and when consuming and sharing it with others. I bet that your network will thank you for it.

     

    Laurel Miltner is a consultant at PR 20/20, a Cleveland-based inbound marketing agency and PR firm. Follow Laurel on Twitter @laurelmackenzie.

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  • Cut Through Content Clutter

    There is no disputing the value of great content and its importance to an organization's marketing strategy. But we have entered an era in which the Internet is being flooded with "fast food content," as described by Michael Arrington in a recent TechCrunch article. To help break through the clutter, you need to make your copywriting highly relevant, focused, creative and technically sound.

    Copywriting is the use of words to promote a person, business, opinion or idea. Think about the copy you read, including Web content, and notice that strong writing doesn’t always mean dazzling readers with jargon (i.e. Gobbledygook). It’s the pieces that speak direct to the audiences, and offer something to take away, that drive readers to take action and share with others.

    3 Tips to Strengthen Your Copywriting

    Know Your Purpose

    It may seem obvious, but with so much content being published, it is important to set objectives for your writing. Whether to inform and educate, fulfill a need, answer or ask a question, share new ideas, generate leads, or create an emotional connection, write with purpose and prompt readers to take the desired action.

    Make it Relevant

    Strong copywriting is relevant (i.e. has value, addresses needs) to the audience it is intended to reach and the publishing medium. Relevancy is not based solely on the understanding of readers and platforms, but through the research and discovery work done to create the piece. Length parameters are not as important when highly relevant content is being presented.

    Be Style-Conscious and Consistent

    • Concise & Powerful – Time and space constraints, combined with ever-decreasing attention spans, warrant the need for concise and powerful content. Writers can find success completing ideas in as few words as necessary, using plain language, and reducing Gobbledygook, idioms, slang, clichés and jargon. You can grade your content at the Gobbledygook Grader.
    • Tone – Writing tone should match the purpose of the piece, from formal to casual, serious to light, or positive to negative. Consistency is key unless a strategic change in tone supports the goal of the piece.
    • Format – Whether it is a technical, creative, or a philosophical piece, the style format should not be hard to identify, and should fit the audience.
    • Reading level – Work to write to the level of potential readers, and keep the level in mind throughout the piece.
    • Consistent in person and voice – Strong writing uses an active voice to create a personal connection, and offers consistency when writing in first, second or third person.

    What else?

    I’ve offered a few guidelines, but what else can copywriters do to differentiate their work from the mass content being published?

     

    Top 25 Gobbledygook words and phrases used in 2008

    For more resources on making copywriting concise and powerful, view David Meerman Scott's Web Ink Now blog post Top Gobbledygook phrases used in 2008 and how to avoid them.

    Capadona-Schmitz is an assistant vice president and consultant at PR 20/20, a Cleveland-based inbound marketing agency and PR firm. She can be found on Twitter @ChristinaCS.

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